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Web Delivery of PowerPoint Presentations
There are many different ways you can deliver a presentation. You can make an on-screen presentation using a laptop or desktop computers and a multimedia projector, you can use an overhead with transparencies, you can generate paper printouts and use a flip chart, or even present using 35mm slides.
But, with the amazing growth of the World Wide Web, more and more people are opting to copy their presentations to the Internet. PowerPoint has built in facilities that allow you to convert your PowerPoint presentations to a series of web pages that can be published to the Internet or an Intranet then viewed by anyone with a Web browser!
Let's see how PowerPoint 2000 allows you to save your PowerPoint presentations as web pages.
A tip for using these tutorials:
You might want to print the tutorial
or
Start PowerPoint and follow along!
 Creating a PowerPoint 2000 .ppt file
Step-by step instructions on creating a presentation in PowerPoint 2000 using an auto content wizard and optimizing the presentations for web delivery
PowerPoint 2000 Save as HTML
Step-by step instructions on converting a PowerPoint 2000 presentation to a series of web-ready HTML files
Posting your HTML files to the Web
Web Presentation Broadcasting with PowerPoint 2000
You can broadcast a presentation, including video and audio, over the Web. Broadcasting is particularly useful when your audience is large or at remote locations. Your presentation is saved in HTML format, so all that your audience needs in order to see the presentation is a browser. Step-by-step instruction found here!
Creating a PowerPoint 2000 Web Presentation
Let's start by creating a presentation in PowerPoint 200 using an auto content wizard for leading a Creative Brainstorming session!
- Click on the AutoContent Wizard radio button
- Click on the OK button
- Click on the General Button
- Click to select the 'Brainstorming Session' wizard
- Click on the Next button
- Click on the Web presentation radio button
- Click on the Next button
- Specify a Title for your presentation, in this case: 'Creative Brainstorming!
- Decide of there is any information you would like to see at the bottom of each slide on the the web
- Specific footer text like a company or presenters name
- Last edit date
- Slide or page numbers
- After you make your selections and enter your information, click on the Next button
- Click on the Finish Button
Congratulations! Here is your PowerPoint 200 Creative Brainstorming presentation!
Now, let's see how to save this presentation in an HTML format so it can be published to the web!
Web Enabling a PowerPoint 2000 Presentation
- Open a presentation in PowerPoint
- You can see step-by step instructions for the one we just created on Creative Brainstorming in PowerPoint 2000
- From the File menu, choose the Save As command
- This brings up the Save As dialog box
- By default, Office products (in Win 95 and 98) try to save all documents in the My Documents folder
- PowerPoint tried to name the presentation whatever you specified as a presentation title, in this case, Creative Brainstorming!
- Click on the selection down arrow next to the Save as type box
- Click to highlight Web Page (*.htm; *.html)
- Click on the Save button
That's it -- let's go see what we got!!
- Navigate to the My Documents folder
- Notice Creative Brainstorming!_files folder
- this folder contains all but one of the necessary files to be moved to the web or intranet in order to publish your presentation
- Also notice the last file, Creative Brainstorming!.htm
- You will need to copy this file as well as the entire Creative Brainstorming!_files folder to the web or intranet to complete the publishing process
- For now, double click on Creative Brainstorming!.htm to view your presentation locally
- Here is the presentation as viewed in the Microsoft Internet Explorer version 5.x
- NOTE: When you save your PowerPoint 2000 files they are saved in a format best viewed with the Microsoft Internet Explorer version 5.x
Let's look at one way to post your presentation to the Internet or intranet...
Posting HTML Files to the Web
Right now your web enabled PowerPoint presentation files reside on your hard drive.
The next crucial step is getting your PowerPoint web files posted (copied) on-line where the whole world can see them. In order to do this, you have to copy all of the appropriate files and folders to your server space provider.
There are many ways you can do this -- you can use a WYSIWYG (What You See Is What You Get) web design and development tool like Microsoft FrontPage or Macromedia Dreamweaver, or you could use FTP (File Transfer Protocol) which transfers files from your machine to the remote server.
There are numerous on-line FTP tutorial such as the one from Webmonkey. Or, check out the step-by step instructions for posting:
Posting Your PowerPoint 2000 Web Pages
Right now your web enabled PowerPoint presentation files reside on your hard drive.
In our example, we saved our files to the My Documents Folder where a subfolder called Creative Brainstorming!_files was automatically created and filled with the web enabled PowerPoint presentation files.
- Single click to highlight the Creative Brainstorming_files folder
- Click on the Copy toolbar button
or
from the Edit menu, choose the Copy command
One other important file was created -- the starting point for your on-line presentation -- a file called Creative Brainstorming!.htm -- you will also need to copy this file to your web server.
The next crucial step is getting your PowerPoint web files posted (copied) on-line where the whole world can see them. In order to do this, you have to copy all of the appropriate files and folders to your server space provider.
So, you will need to copy both the folder, Creative Brainstorming!_files and all of its contents and the .htm start file, Creative Brainstorming!.htm to your servers space provider.
There are many ways you can do this -- you can use a WYSIWYG (What You See Is What You Get) web design and development tool like Microsoft FrontPage or Macromedia Dreamweaver, or you could use FTP (File Transfer Protocol) which transfers files from your machine to the remote server.
In this tutorial, we are going to post the PowerPoint web files using a feature called "Web Folders"
If you have installed the Microsoft Internet Explorer version 5.x you have a new icon in your My Computer Window called Web Folders
- Double click on the My Computer icon on your desktop
- Double Click on this Web Folders icon
- This is the Web Folders view
- You should double click on Add Web Folder, and add your information;
for this example, I am using www.technoweenies.com
- Double click on your web folder.
- Create or click on an existing subdirectory folder where you want your PowerPoint web files to reside
- In this case I will double-click ATP (Ask the Professor) directory
- Click on the Paste toolbar button or click on the Edit menu and choose the Paste command
- If you have been following all the steps so far, this copies the Creative Brainstorming folder and all of its contents -- remember to go back and also copy the Creative Brainstorming!.htm file
- Now let's launch the MSIE 5.x web browser and load the URL: http://www.technoweenies.com/atp/
- Click on the Creative Brainstormi..> html file (not the folder)
Congratulations -- here is your presentation -- live on the web!!
Now go tell people about it!!
Web Broadcasting a PowerPoint 2000 Web Presentation
About Presentation Broadcasting
You can broadcast a presentation, including video and audio, over the Web.
Broadcasting is particularly useful when your audience is large or at remote locations.
By using Microsoft Outlook or any other e-mail program, you schedule the broadcast just like any other meeting.
The presentation is saved in HTML format, so all that your audience needs in order to see the presentation is a browser.
If an audience member misses a broadcast or you want to archive it, the broadcast can be recorded and saved on a Web server so that it's available for playback at any time.
Let's take a brief look at what is involved in setting up a web delivery broadcast
- Open the Creative Brainstorming presentation created earlier
- From the Slide Show menu choose the Online Broadcast command then highlight the Set up and Schedule command
- Click on the Set up and schedule a new broadcast radio button
- Click on the OK button
- Specify a Title, description, Speaker and Contact then click on the Schedule Broadcast button
- You can choose any combination of audio and video, you can enable e-mail, chat and even save the broadcast to enable timeshifted viewing
- Click on the Preview Lobby Page button
- When you post to the web and publish the URL, this is what users will see
- Return to PowerPoint
- Click on the Server Options button
- You will need a shared server location URL
- For more information, you can click on the About NetShow Services button
- Click on the OK button to complete the Web Broadcast setup
Now all you need to do is tell your e-conference members the URL and they can view your slides!
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