Room Layout and Additional Equipment

• Have a diagram of room dimensions, seating capacity and layout faxed to you in advance.
• Carry a multi-outlet strip with at least a 6' cord.
• Position yourself at the right or left edge of the screen.
• Have overflow seating available. Avoid too many empty seats by having extra chairs brought in at the last minute, if needed.
• Find out what type of screen you will be using.
• Make sure the screen is the right size for the room
  (see Tip #2).

• Test your equipment in the actual environment.
• Make sure someone is monitoring the temperature--people, lights and projection equipment can quickly raise the room temperature.
• Have someone monitor the door against unwanted intrusion at important moments in the presentation. Post a sign outside.
• Do not start until everyone is seated.
• Have someone else quiet the audience and introduce you.

• Reduce ambient light as much as possible, leaving enough for note taking.
• Make sure no spotlights hit the screen.
• Be certain your projector has a minimum of 200 lumens.

• Avoid outside noise interference by making sure there will be no construction sounds, ringing telephones, or spill-over noise from events in the next room.
• If you are plugging your system into the room's audio system, make sure the correct cables are available and that the two systems are compatible.

• Have backup disks available.
• Provide a backup computer system in case your computer crashes. Or have an alternative presentation system and materials such as 35mm slides and projector, videotape and VCR, or overhead transparencies and an overhead projector.

The extreme right and left seats in the front row must not be at an angle greater than 50 degrees from the center of the screen, 35 degrees or less is preferable.